Thursday, November 27, 2014

IoT and EDI


The number of smart devices or ‘things’—from thermostats to refrigerators to clothing—is growing rapidly thanks to a huge demand from consumers and organizations alike. Gartner predicts that by 2020, about 26 billion smart products will be in service and McKinsey Global Institute further predicts that these smart devices, or the ‘Internet of Things (IoT)’ as they have commonly been called, have the potential to add $6.2 Trillion to the global economy by 2025.

The IoT will increasingly require ways to transfer data from smart devices without human intervention. Manufacturers and/or distributors of these smart products should be able to work with third party data service providers to address issues of data integration, analysis and management to the end user. These third party service providers, such as EDI providers, could play a critical role in helping manufacturers and/or distributors make the most of the IoT. EDI technology allows for the seamless transfer of data between applications without human touch. This in turn benefits the manufacturer of the smart device by allowing for larger volumes of data to be exchanged securely, rapidly and without error. 

It remains to be seen how the IoT will develop over the next ten years or so, but one thing is for certain, EDI in whatever form or shape it may take, could have a very relevant part to play in securely transferring the data from the ‘things’ to their end users!

For further information on EDI and integrating your data call B2BGateway on +1 401 491 9595 / +353 61 708533 or email Sales@B2BGateway.Net  www.B2BGateway.Net  

Monday, November 17, 2014

EDI Value Add – It’s Not Just All About Orders & Invoices!

Although the main backbone of EDI is exchanging electronic orders and invoices between trading partners, there is so much more value add that a well-functioning EDI solution can give the user. Here is just a small selection of some of the solutions that EDI can deliver and the extra value they give the user:
When and where will my goods be delivered (EDI 856)? The Advance Ship Notice EDI 856 enables the sender to describe the contents and configuration of a shipment in various levels of detail. The goal of the ASN is to provide information to the destination's receiving operations well in advance of delivery. The ASN delivers value add to the user in 3 distinct areas: cost, accuracy, and flexibility.
How much stock can I sell (EDI 846)? The Inventory Update EDI 846 informs trading partners on goods on hand and in stock. This document tends to be traded frequently and brings value add in that the seller can remove out of stock items from their listings.
Where are my goods now (EDI 214)? The Transportation Carrier Shipment Status Message EDI 214 can be used by shippers to let trading partners know of the progress of goods in transit.
How do I know I got paid (EDI 820)? The Payment Order/Remittance Advice EDI 820 is sent by an organization to a supplier when payment is made, especially in the case of an Electronic Funds Transfer (EFT). The value add here is that it provides suppliers with the ability to reconcile which invoices have been paid in full for any given payment.
How much did we sell today in….(EDI 852)? The Product Activity Data EDI 852 can be used by retailers to let distributors and suppliers what goods were sold at a given time period and in what location. The value add is that suppliers can plan and ship accordingly to meet their customers’ needs.
I want my shelves constantly stocked, but I don’t want the hassle of remembering to order: EDI can help retailers but a working Vendor Managed Inventory (VMI) solution in place where the onus is on the supplier to have the retailers’ shelves constantly stocked at an agreed level.

For further information on value add EDI solutions please contact B2BGateway today at +1 (401) 491-9595 (US), +353 61 708533 (EU) or email Sales@B2BGateway.Net  You can also visit us online at www.B2BGateway.Net

Amazon encourages Vendors to implement EDI and SSCC Labels to avoid upcoming No Carton Label Content Chargebacks.

In recent correspondence to vendors and solution providers, Amazon have outlined the steps that vendors should take in order to avoid the upcoming No Carton Content Level Charge-backs which will be introduced on January 1st, 2015. According to Amazon, becoming EDI compliant and introducing SSCC/GS1-128 Labels will greatly help to avoid the upcoming charge-backs of $5 per non-compliant carton. A copy of the correspondence is detailed below:

“Dear Amazon Vendor,
In December 2013, we announced new labeling and ASN (Advanced Shipment Notification) requirements, whereby we require all vendors to provide ASNs and carton (package) labels to communicate carton content information. In the March 2014 newsletter, we provided vendors with another reminder and asked vendors to be compliant with these requirements by August 31st, 2014.
As a next step, we will be introducing the No Carton Content Label chargeback. This chargeback will apply when cartons (packages) in your shipment do not have carton content labels with the required information: PO number in both text and Code39 or Code128 barcode form, ASIN, ISBN, UPC, or EAN, Number of units in carton, Expiration date (if applicable), Lot number (if applicable).
Although you may receive notifications about this chargeback as of October 7th, 2014, the charge will be waived through December 31st, 2014. As of January 1st, 2015 we will be enforcing a $5 chargeback per each non-compliant carton (package).
To comply with our policy, you must affix one of the following to each carton (package) in your shipment:
1) SSCC labels (most preferred) - EDI vendors using document 856 can use the SSCC labels to meet the above requirements. We have revised the EDI 856 Technical Specifications document in the Vendor Central Resource Center so that vendors can start providing expiration date and lot number details. If you are not currently using the 856 document, we recommended that you start using it to meet our carton content label requirements. If you are not set up to use EDI, we recommended looking into this option in order to use SSCC labels to comply with this policy.
2) 2D barcode shipping labels - If you're already using the GS1 specifications to generate a 2D barcode, you may continue to do so. We will accept all 2D Barcode shipping labels that meet the GS1-128 standards. If you have not invested in the GS1-128 standards and want to provide us the required information via a 2D barcode, you can also use one of the following formats (in order of preference):
  • PDF417 - Besides being an industry standard and one of the speediest formats to read, there is no character limit on this format.
  • Data matrix
  • QR Code
  • Maxi - this has a 93 character limit.
For specifications with illustrative examples, download the North American Shipment Guidelines in the Vendor Central Resource Center, open the NA_Vendor_Prep_and_Trans_Manual.pdf file, and go to the "BPS (Barcode Packing Slips) - 2D barcode shipping labels" section.
3) The redesigned Shipments feature in Vendor Central offers an option to print the required information at the carton (package) level and will be linked to an AMZNCC (Amazon container code) barcode label. To access this feature, sign in to Vendor Central and go to Orders > Shipments.
Note: Labels printed via the Shipments feature in Vendor Central will include the required PO information. If you use one of the other two options, ensure that the labels include the required PO information, or print a separate PO label from the Orders > Purchase Orders feature. “


If you would like further information on how B2BGateway’s EDI and Label solutions can help you avoid the upcoming Amazon Chargebacks, please call +1 401 491 9595 / +353 61 708533 or email Sales@B2BGateway.Net

Life gets much Suite-r in EMEA for NetSuite

NetSuite recently held its first client and partner conference in London. The conference called SuiteConnect UK was based at clients, partners, developers and prospects based in the EMEA region. The opening keynote was given by CEO Zach Nelson and CTO and co-founder Evan Goldberg. During the keynote both speakers promised a greater commitment to grow and support new business in the EMEA region and this was evidenced in over 700 attendees showing up on the day when only 500 were originally expected.
Nelson spoke about NetSuite’s increased focus on the UK and European markets, saying business in Europe grew 100 percent in 2013 and citing the recent acquisition of London-based commerce firm Venda as a case in point. “Our investment in Venda this year was about investing in domain expertise in Europe. It was our largest acquisition to date. It’s bringing our companies together and getting us to focus on the next great opportunity for growth, and that’s Europe” said Nelson.
There will also soon be announcements about two in-region data centers. The locations of these have yet to be decided, but it seems likely that Germany or Switzerland may be the fore-runners.
Throughout out the day attendees were able to attend breakout sessions on some of the market verticals where NetSuite excels such as Wholesale Distribution, Manufacturing, Retail and Professional Services.
As NetSuite’s longest serving EDI partner, B2BGateway were delighted to be present on the day to meet existing EMEA clients and partners and to demonstrate our cloud based, fully integrated EDI solutions to new prospects.
It looks as if life will certainly be much suite-r for NetSuite EMEA over the coming months! 
For further information on B2BGateway’s fully integrated EDI and Omni-Channel solutions for NetSuite please call +353 61 708533 / +1 401 491 9595 or email Sales@B2BGateway.Net

Friday, September 26, 2014

Are you ready for the CommerceHub switch to sFTP or AS2?


Did you know that if you are a supplier to one of the large dotcom stores (Walmart.com, Target.com, Kmart.com and many, many more) currently connecting through CommerceHub, you will have to upgrade your current FTP connection to sFTP or AS2?
sFTP and AS2 are more secure communication protocols for transferring data over the internet and CommerceHub is requiring that all suppliers choose one of these new communication methods by 2015. In fact if you upgrade before the end of this year, 31st December 2014, CommerceHub will give you a free 7” Google Nexus Tablet and will waive the setup fee.
To find out more and to beat the deadline for full compliance, call B2BGateway today on 401-491-9595 ext 5 or email Sales@B2BGateway.Net

Thursday, September 25, 2014

Safety in the Cloud!


 
By Steve Kohler, VP Systems Development at B2BGateway
When our Director of Sales and Marketing asked me how one goes about Securing the Cloud, I thought it was an interesting subject, for certainly that depends on who you ask, what we mean by security, not to mention what you mean by “Cloud”.  In today’s rapidly evolving IT environment, Cloud security is something we should all be concerned with.  Organizations need to make sure their customer data is safe in the cloud, and end users (consumers) should be aware of what the cloud is and how it affects the assets they wish to protect.

The National Institute of Standards and Technology defines cloud computing as:
“Cloud computing is a model for enabling ubiquitous, convenient, on-demand network access to a shared pool of configurable computing resources (e.g., networks, servers, storage, applications, and services) that can be rapidly provisioned and released with minimal management effort or service provider interaction.”

The NIST also defines five essential characteristics that compose the Cloud model, three separate service models, and four deployment models.  The essential characteristics are On-demand self-service, Broad network access, Resource pooling, Rapid elasticity, and Measured service.  While the use of virtualization is not a specific requirement for the Cloud, it typically plays a key role in facilitating cloud offerings.  Multi-tenancy is another aspect of the cloud that is often treated as an integral component, although not part of the formal definition.

The Service Models

Software as a Service (SaaS). - Provides consumers with access to some service or application running on a cloud infrastructure.  The customer does not manage or control the underlying infrastructure such as network, servers, operating systems, or storage.  The customer has the ability to manage customized settings within the application only.

Platform as a Service (PaaS). – Consumers are granted access to an application hosting environment where they have the ability to deploy custom applications they create/acquire using tools/platforms supported by the provider. The customer does not manage or control the underlying infrastructure such as servers, operating systems, network, or storage, but has control over the deployed applications and custom settings within those applications.

Infrastructure as a Service (IaaS).  The consumer is able to provision processing, storage, networks, and other fundamental computing resources.  This allows the customer the ability to deploy custom software such as operating systems and applications.  The customer does not manage or control the underlying infrastructure but can have access to networking interfaces such as firewalls.

The Deployment Models
Private cloud - The cloud infrastructure is provisioned for exclusive use by a single organization.  It may be owned, managed, and operated by the organization or a third party, and it may exist on or off premises.
Community cloud - is provisioned for exclusive use by a specific community of consumers from organizations that have shared concerns. It may be owned, managed, and operated by one or more of the organizations in the community or a third party, and it may exist on or off premises.
Public cloud - is provisioned for open use by the general public. It may be owned, managed, and operated by a business, academic, or government organization, or some combination of them. It exists on the premises of the cloud provider.
Hybrid cloud - is composed of two or more distinct cloud infrastructures (private, community, or public) that remain unique entities, but are bound together by standardized or proprietary technology that enables data and application portability.
When we discuss security, we are usually concerned with Logical security and Physical security. 
Logical security protects data by utilizing software safeguards such as authentication methods, authorization, and ensuring user permission levels.  Common examples of this layer are:

·         A username and password combination that was assigned to access a network or shared resource.

·         Token based authentication - a user is able to generate a token such as a cryptographic hash that identifies the user and no password is actually shared as part of the authentication scheme. 

·         Two-way authentication - In addition to providing credentials or a token, the user must respond to a challenge presented by the system before gaining access to resources.  An example would be for the system to present a security question when the user is logging in from a new device or network.
Physical security is responsible for securing access to the infrastructure, datacenters, buildings, and other assets such as employees.  In addition to protecting against unauthorized access or damage by individuals, physical security should also address withstanding natural disasters, climate control and preventing accidental damage.

As you move down the cloud stack, the consumer becomes more responsible for implementing and managing security measures.  For example, an IaaS provider will secure the infrastructure, but it is up to the consumer to implement proper security measures in the operating systems and software they choose to host on the providers system.  At the top of the stack, Saas providers are responsible for the most as they must secure the infrastructure, as well as their networks and applications and provide strong logical security measures to protect customer data.  Regulatory compliance also comes into play, especially when dealing with credit card, healthcare, and financial data (PCI, HIPAA, SOX).

When assets or infrastructure are moved off premise into the cloud, the consumer must make sure that their Cloud Service Provider has adequate Physical controls in place, as well as logical controls to mitigate potential threats that might emerge.  Monitoring of Logs for example, becomes difficult if not impossible when using a Saas provider since the server logs will most likely not be available to the consumer, and contain information for multiple customers. 

Some potential threats present in a cloud environment not found in a traditional datacenter have to do with Virtualization and Multi-Tenancy.  Resource pooling on a virtual machine host increases the risk for noisy neighbors and resource contention.  A guest OS handling high I/O and CPU workload for one Customer could result in poor performance for other guest OS’s, creating a denial of service scenario for the affected Customers.  Attacks against the hypervisor are also on the rise, if a guest OS maliciously attacks and compromises the Host, the other resident guests are now at risk of being compromised.  It is critical to make sure the Cloud Service Provider has adequate security zones (virtual networks, vlans) configured per Tenant and that they adhere to best practices when updating their virtual infrastructure to ensure a secure environment. 

As companies move their data to the cloud to take advantage of the time and cost savings, a comprehensive risk assessment should be made on the assets being moved so that proper Monitoring and Incident response plans can be crafted to deal with potential breaches.  Encryption of data at Rest (at the cloud provider site) and in Motion (data travelling to and from the CSP) are also key elements that can increase a Secure Posture when dealing with a Cloud Provider.  SLA’s should address what logs consumers will have access to in the event of a compromise, as well as detail specific counter measures being taken to mitigate threats to the data.  Cloud offerings hold tremendous reward for Companies in terms of reducing overall expenditures and time savings , but there is also risk as control over assets is passed on to another organization and out of immediate physical control.  Proper vetting of Service providers and adherence to Industry standards are crucial to maximize return.

To learn more about B2BGateway’s cloud based EDI solutions, and how we protect your data in the cloud please call +1 401 491 9595 / +353 61 708533 or email Sales@B2BGateway.Net

Tuesday, September 16, 2014

Streamlining the Supply Chain and Increasing Sales!

Everyone talks about streamlining the supply chain process, tightening lead times and process flow automation…but most people have no idea what any of that means. To most, it sounds like a load of the latest buzz words with a really high price tag attached. Do you really need to be part of “The Cloud” to make your business better? Do you need a staff of programmers to make your business thrive? Do you need a PhD in Computer Science to understand this stuff? Well, for the last three questions the answers are Maybe, No and No. My focus here will be to demystify some of the newer technologies and to show how you can really (and inexpensively) use them to your advantage. 
To start with, we probably all know that the Supply Chain is the interdependent process of receiving and sending documents and the associated goods. For example, if you are a supplier, you receive a Purchase Order, you turn it into a sales order in your system, which becomes a pick ticket, and the goods are picked and packed for shipping. Often times, an Advanced Shipping Notification (ASN) is generated and sent to the Buyer to let them know what to expect. Once the goods are shipped, an Invoice is generated and sent to the buying organization. Several days/weeks/months later the invoice is paid and you are in the money.


Tightening of the supply chain can start with Electronic Data Interchange or EDI. EDI is the process of handling the documents in the supply chain electronically rather than on paper.  Ok, that may sound mystical and expensive, but it doesn’t have to be.  Doing EDI is simply a matter of receiving a document electronically and converting it into the right format so that it can imported into your order processing system. Years ago, this was done by hiring a whole IT staff and investing in lots of computers and programs to convert the data. Nowadays, companies are available to pick up that data, convert it and send it to you (over the Internet) in a format that can be imported into your system.     


This is a good time to explain “The Cloud”. Back when I was in college we had to draw computer program flow charts. The flow charts had weird symbols that you used to define parts of the process such as disk storage, decisions, cards, etc. (See Figure 2). As the years progressed and the internet became a huge part of our everyday lives, kids in college taking programming courses still had to draw flow charts but they needed a symbol to define the internet. As such they went with a Cloud image like the one shown in Figure 3.  So with all the mystery of “The Cloud”, it is simply a different way of saying the internet. Companies that offer services over the internet, have been called Internet based companies, Application Service Providers, Software as a Service companies and now they are simply referred to as Cloud based computing. Cloud computing is anything that takes place on the internet, from using QuickBooks Online, to doing EDI with B2BGateway.Net, or even buying consumer goods on Amazon.

So, now you understand EDI and “The Cloud”, but you are still asking yourself, “How do I increase my Sales”? The real increase in sales comes from using Cloud based EDI, but ratcheting it up a notch to be known as Vendor Managed Inventory (VMI).  With VMI, you….as the vendor, manage the inventory, (so that’s how they came up with the name).  What this means is that instead of you receiving orders from a company that is buying from you, you receive inventory information.  A company that is buying from your organization could easily buy from your competition, particularly if you sell commodity type goods, unless you manage the inventory.

When you approach an organization that is buying from you, and say, “Hey, we will completely manage your inventory and we will ensure that your bins/shelves/racks are never empty”, that is VMI. The buying organization saves money on purchasing and is always ensured that the goods are in stock. You will be ensured that you will always make the sale, because in essence, you are placing the orders to yourself. Pretty cool… yes, but how does it work?

 
VMI is just like EDI, but instead of receiving Purchase Orders for goods, your Cloud Based EDI service provider will receive inventory information. This inventory information can be in the form of on-hand information, or it could also be point of sale (POS) information.  On-hand is the optimal information to receive, but on-hand can be computed by subtracting POS items sold from the starting inventory.  Thresholds can be setup in the Cloud Based EDI service provider’s system to define Max Level, Min Level, Safety Stock, lead time, optimal ship quantity, etc. The on-hand quantity is compared to the levels that are set and if the quantities are below the threshold, an order is automatically generated. See Figure 4 for a clever and timely use of a flow chart decision symbol. From the end-users standpoint, you are receiving an EDI Purchase order, in both scenarios. Although it is not shown in Figure 4, you would still be invoicing in the normal EDI way.
So let us recap; you have tightened your supply chain by using EDI, (in the “Cloud”) and you have secured your sales channel by offering to manage the inventory of the buyer. You have increased you sales and you have effectively ruled out the possibility of the buyer buying from the competition, because the whole system will break down if they do.   

Now, human nature will probably take place; the buyer will say to you, “I’m giving you all my sales and I’m saving some money on purchasing. Yeah, my shelves are always filled, but they were when we were purchasing, what else is in this for me….?”  The proper response to this question, (It will always come up), is “We will give you better terms”. Many organizations that do VMI offer long terms. Yes it can be a bit painful, but since you are maintaining the inventory, you essentially own the stock until it sells. You can either set it up with extended terms that are longer than you buyers cycle times, or you can invoice for the goods as they are sold.
Your sales force is going to love you. All they have to do is say, “We will manage your inventory to make sure you always have goods in stock and you don’t have to buy the goods from us until after you sell them”. Who doesn’t love consigned inventory?   So you see; streamlining the supply chain, utilizing cloud computing, without breaking the bank, and increasing sales… is possible.

For further information on B2BGateway’s cloud based EDI and VMI solutions please call +1 401 491 9595 / +353 61 708533 or email Sales@B2BGateway.Net

Thursday, September 4, 2014

B2BGateway announces new 'all in' EDI pricing for QuickBooks


B2BGateway the leading cloud based, global EDI solution provider and QuickBooks Gold Developer has just announced a new pricing model for its fully integrated EDI solutions for QuickBooks users. As a full service EDI solution is made up of many different parts (integration, data mapping, software translation, communication protocols, support, etc.), many QuickBooks users felt that they needed a Harvard or Yale degree in mathematics just to work out pricing. They were often quoted, this is the basic support fee, plus you need to add so many cents per KB, plus an AS2 licence, plus a line item fee, plus………. And oh ‘Were you looking for after-hours support? Then add…….’
As the highest rated solution provider on the Intuit Marketplace, B2BGateway’s sales team listened to the market and QuickBooks users and developed an ‘all in’ easy to understand price bundle for the QuickBooks user. The new price bundle covers all the services required to run a seamless, fully integrated EDI solution with 24/7 backup support. Prices start all-in at just $99 per month.
If you would like to know more about B2BGateway’s new pricing structure for fully integrated EDI solutions for QuickBooks call +1 401 491 9595 / +353 61 708533 or email Sales@B2BGateway.Net

Friday, August 15, 2014

Do you speak my Lingo? A users guide to EDI Jargon!


In a previous post we spoke about common EDI acronyms and what they stood for, now let’s take this one step further and highlight some commonly used EDI jargon terms and what they mean to you the end user.
EDI Standards - EDI standards are formats for EDI documents (transactions sets) that specify what information goes where within an EDI document. Usually your specific industry or trading partners will determine which EDI standard your organization must use. Examples of EDI standards include ANSI X12, EDIFACT, Tradacoms, Odette, oioUBL.

EDI transaction sets – EDI transaction sets are business documents such as purchase orders, invoices, inventory updates, shipping notices, etc.). The EDI transaction set is identified according to which EDI standard it belongs to. For example in the ANSI X12 standard, EDI transactions sets are given a unique 3 digit identifier whereas in the EDIFACT standard, the identifier is made up of groupings of letterings. In ANSI X12 a shipping notice is referred to as an 856 however in EDIFACT it is called a DESADV.

EDI Software – EDI software facilitates sending and receiving EDI transaction sets according to each trading partner’s unique business rules and requirements. The EDI transaction sets are translated and mapped into a form that a user can use, they can be either transported into a web based EDI type portal or they can be integrated directly into the users back end application such as an ERP, Accounting Package, OMS, WMS and so on. Also within the EDI software there should be a translator. The functionality of the translator is that it that converts EDI data into another format.

EDI MappingConverting the electronic transaction sets being sent by one system into the format required by the other system. It is the internal programing that changes the files and allows them to process through systems automatically.

GS1/UCC-128 Barcode Labels - A standard way of labelling packages that includes a scan able bar code label that contains the shipping information for the order and is placed on the outer box. Now known as GS1-128 labels, these were formerly known as UCC-128 labels.

Communication Protocol – Is the ability to connect two different computer systems and transfer the data between them. VAN, AS2 and FTP are some of the most popular methods used in EDI.

Value Added Network – Commonly referred to as a VAN is a network that hosts the exchange of EDI data. A VAN transports the data from one system to another.

EDI Standards Version – A segment that identifies a specific release of the ANSI X12 or EDIFACT standards that may be used by the trading partners. Commonly used versions include ANS! X12 version 4010, version 4030, version 5010 or EDIFACT version D96A.

Functional acknowledgement – An EDI transaction set that is sent by the receiver to the sender to let them know that the previous EDI transaction set was received. It may be referred to as an FA or 997 in ANSI X12 terms.

Trading Partner – A business with whom your organization trades or exchanges goods and/or services. For example if an organization was a wholesale distributor its trading partners may be Walmart, CVS, Amazon and a 3PL (third party logistics provider).

EDI Compliant - A client is capable of transmitting data electronic via an EDI provider and meets the standards and requirements for doing so.

For further information and on the various EDI jargon used please feel free to reach out to the B2BGateway sales team at +1 (401) 491 9595 / +353 61 708533 or email Sales@B2BGateway.Net

Tuesday, August 12, 2014

Tesco to introduce 'No ASN No Delivery' policy.


Tesco recently invited B2BGateway to a private presentation in their distribution centre at Didcot on the rollout of ASN’s (Advance Ship Notices) for all suppliers. Although Tesco introduced ASN’s as far back as 2007/2008, these were never fully addressed or regimented. That is all about to change as Tesco will be insisting that all suppliers will have to provide an ASN before delivery is accepted. Dave Ellis, Tesco End to End Supply Chain Manager, explained “If a suppliers delivery truck shows up at one of Tesco’s distribution centres without an ASN, it will be sent away again and no delivery will be accepted until such time as the driver returns with an ASN”.  Quite simply put: No ASN = No Delivery!
 
The ASN rollout will begin immediately and will be introduced over a phased basis. Tesco will contact all suppliers informing them of their ASN requirement and giving the supplier 12 weeks to comply with same. Suppliers in the fresh meat and poultry sectors will also have to add a country of origin section to their ASN. Having a regimented ASN policy will obviously give Tesco supply chain advantages, but it will also help suppliers as it will help them to get paid quicker with fewer disputes on quantities, weights etc.
 
If you require help with implementing Tesco’s new No ASN No Delivery policy please contact B2BGateway today on +353 61 708533 or email Sales@B2BGateway.Net

 

Tuesday, July 22, 2014

The essential components required for implementing and running a successful EDI operation.


 
To implement and run a successful end to end EDI communication with your trading partners, the following five components are essential:
 
EDI Translation Software: Although the concept of EDI was introduced to have a sole standard for the exchange of electronic data, overtime and across multiple market sectors, many different EDI standards have emerged such as ANSI X12 (predominantly used in North America), EDIFACT (Europe and Automotive sector), Tradacom (UK), Odette and much, much more. In fact within the same standard there are now multiple versions or upgrades, take ANSI X12 version 4010, version 4030 or version 5010 as an example. In order to deal successful and seamlessly with all these standards and versions within standards, it is essential that you have a robust EDI software translator in place.
 
Data Mapping: Data mapping is the converting of 0information from one location to another. In EDI, data mapping converts a user’s application data into the required EDI file format, and vice versa. Mapping outbound data involves establishing what information from the ERP or accounting software goes where in an EDI file. The data must be properly arranged and formatted so that it conforms to both the EDI standard required and the trading partner’s rules and regulations.
 
Communication Network: The EDI transaction sets can be transported between trading partners over numerous different methods such as a VAN (Value added Network), AS2, FTP, FTPs, etc. When trading with multiple customers, you will probably need the ability to handle all of the aforementioned communication protocols as different organizations will use different protocols.
 
Integration: Although there are some stand-alone EDI systems that may suit very small operations or seasonal companies, in order to get the best ROI out of using EDI, any organization should integrate their EDI solution with their back end ERP/Accounting Software/OMS, for example QuickBooks, NetSuite, Sage, SAP, Aptean, Microsoft Dynamics, Brightpearl, Acumatica, etc.. Integration with back end software removes the need to re-key data, thus providing further automation and reducing errors.
 
Support: It is one thing to get a good EDI system in place, but yet quite another to make sure that that system runs smoothly 24/7. Any system that does not run 24/7 or is prone to hiccups could be costing your organization new orders and therefore costing you lost income. Having good support will also keep your organization functioning seamlessly as trading partners require system upgrades or new EDI transaction sets to be introduced.
 
B2BGateway is a full service EDI provider and handles all of the vital components listed above on behalf of thousands of clients worldwide on a daily basis. If you would like to know more about B2BGateway’s full service EDI and automated EDI solutions, please call +1 401 491 9595 (North America)  / +353 61 708533 (Europe) or email Sales@B2BGateway.Net

Thursday, July 3, 2014

NHS adopts PEPPOL standards to enable eProcurement with Suppliers.


The NHS (National Health Service) in England recently announced the NHS eProcurement strategy, establishing actions to improve NHS data and information, requiring the use of PEPPOL specifications throughout the healthcare sector for eOrdering, eInvoicing and Advanced Shipping Notifications (ASNs).

PEPPOL stands for “Pan-European Public Procurement On-Line”. PEPPOL is a large scale pilot project that was initiated by the European Commission and is designed to facilitate electronic procurement (including e-invoicing) in Europe. PEPPOL makes e-Procurement easy as it provides a solid infrastructure for exchanging e-business information based on standards for electronic messaging.

One of the four publicly funded healthcare systems of the United Kingdom, the NHS in England provides healthcare to every legal resident in England, with most services free at the point of use. For 2014/15, the NHS England revenue budget is set at around £110 billion (US $188 bn).

The NHS eProcurement strategy is part of the Procurement Efficiency Programme. This programme sets out the actions to help the NHS save £1.5 billion by the end of the financial year 2015-2016. The new NHS eProcurement strategy will adopt PEPPOL data standards as well as GS1 barcoding standards.

GS1 is an international not-for-profit association with Member Organisations in over 100 countries. GS1 is dedicated to the design and implementation of global standards and solutions to improve the efficiency and visibility of supply and demand chains globally and across sectors. The GS1 system of standards is the most widely used supply chain standards system in the world.

If you would like to know more about the PEPPOL standards or if you trade with the NHS, please contact B2BGateway (an approved OpenPEPPOL provider) on +353 61 708533 or email Sales@B2BGateway.Net for further details.

Monday, June 30, 2014

Webinar July 09 at 1pm EST: Integrate your eCommerce Platform with your Accounting Software or ERP


Do you use an eCommerce Platform such as Magento, 3dcart, Shopify, Volusion, etc. to run your Online Shopping Cart?

Would you like to learn how to integrate your eCommerce platform to your Accounting Software / ERP system? (QuickBooks, NetSuite, SAP, Microsost Dynamics, etc.)

Regiester today to learn how to:
  • Use B2BGateway's fully-integrated EDI solutions to pull orders from your online shopping cart and populate them as sales orders in your accounting package or ERP system without rekeying any data!
  • Keep your online site up to date with inventory updates.
  • Connect and communicate seamlessly with 3PLs and outsourced warehouses or shipping companies.
We'll have a 'questions and answers' segment at the end for any specific question that might not have been covered in the Webinar. Please click the link below to register we hope to see you on July 9th!

Register here http://bit.ly/1yU0idk

Tuesday, June 24, 2014

DSD (Direct Store Delivery) and EDI


Many items that are date sensitive, or have limited shelf lives are delivered directly to the retailer store locations, by the supplier, as opposed to being shipped through the retailer’s warehouse. This method of delivery is often referred to as Direct Store Delivery (DSD). Some suppliers who use this method are organizations that deliver bread, milk, soda or any other perishable items. Direct Store Delivery (DSD) transactions allow suppliers to get their product on retailers’ shelves as quickly as possible, bypassing the retailers distribution centers.
 
Due to short life guidelines, it is common for over thirty percent of a retail grocers produce to be brought to store via DSD. In convenience and drug stores, over half of merchandise may be directly delivered. Using EDI to automate the DSD process can relieve congestion at the retailer’s back door and reduce check-in times.
 
EDI 850 Purchase Orders are not usually sent to DSD suppliers.  In some cases sales reports may be sent by the store through EDI 852 (Point of Sale Activity Data) or it the EDI 882 transaction set may also be used.  The EDI 882 transaction set is used to summarize detailed delivery, return and adjustment information which was previously reconciled at time of delivery in a retail direct store delivery environment, and also to request payment for the products delivered. This transaction set will provide only a summary of direct store deliveries and adjustments without product detail.
 
More commonly, product deliveries are scheduled based on monitoring of the in-store inventory by either the supplier or the store manager. Invoices are still required and are typically sent through EDI 810 transactions. The EDI 810 invoices must adhere to each retailers specific requirements, data standards and communication protocols.
 
For further information on handling EDI in a DSD environment please call B2BGateway on +1 (401) 491 9595 or email Sales@B2BGateway.Net

Wednesday, June 18, 2014

B2BGateway and Brightpearl announce EDI partnership


B2BGateway, the leading global EDI solution provider, and Brightpearl, a cloud based retail management system announce a strategic partnership to deliver fully integrated, cloud based EDI solutions to Brightpearl users.
 
Brightpearl is a multi-channel retail management system that helps the user manage the heart of their business – bringing together orders, inventory, customer data, accounting and reporting together in one place. Brightpearl handles the scale and complexity of a growing multi-channel retail business. It enables all the parts of any organization to work together. As a cloud based system, Brightpearl is accessible anywhere, anytime.
 
As EDI (Electronic Data Interchange) has become best business practice in retail, B2BGateway is a natural fit for Brightpearl customers that require a fully integrated, efficient, cost-effective EDI solution. B2BGateway offers Brightpearl users years of experience and an outstanding reputation achieving the highest client satisfaction rating in a number of different industry verticals.
 
For further information on how B2BGateway’s EDI solutions integrate with Brightpearl and further automate your supply chain solution please call +1 401 491 9595 / +353 61 708533 or email Sales@B2BGateway.Net

Wednesday, May 28, 2014

EDI in Manufacturing

B2BGateway and MISys Webinar: Use ‪#‎EDI‬ in Manufacturing to streamline and grow your business. Wednesday June 11, 2014 at 1pm EST. Register here http://bit.ly/1px6jq9

Thursday, May 8, 2014

What are chargebacks and how can I avoid them?


A chargeback is a fee that a customer (usually a retailer) places on a supplier for errors in not following the retailer’s business requirements. The chargeback was introduced to offset the extra cost the retailer incurs as a result of the supplier’s non-compliance.
 
Chargeback schemes began in the 1980’s as a way for retailers to recoup costs incurred due to supply chain errors. At the time, many suppliers objected to them as unfair profit centers for large, powerful retailers. Although purely punitive fines are not legal, cost recovery is—so chargebacks quickly became adopted by most retailers. It’s easy to understand how mislabeled, mis-packed, late, and wrong-quantity shipments add up to real labor costs and out of stock difficulties for retailers. Distasteful as they may be for suppliers, chargebacks make business sense for retailers in trying to recover costs and are here to stay for the foreseeable future.
 
What can lead to a chargeback being applied to my organization?

·         Early, late, or non-authorized partial delivery of goods or services.

·         Missing, incorrect, non-readable or wrongly placed shipping labels.

·         Substituting products without prior agreement.

·         Ship to incorrect location.

·         Product packaged wrongly according to retailers agreement.

·         Damages that did not occur during transit.

·         EDI 810 invoice not matching original purchase order and/or with wrong terms and details

·         EDI 856 ASN (Advance Ship Notice) does not arrive on time or does not match items in carton.
 
How can my organization eliminate chargebacks or at least reduce greatly the potential of receiving them from my customers?

·         Comply fully with customers EDI requirements.

·         Make sure labels are correct and can be read or scanned easily.

·         Do not substitute products without prior approval.

·         Ship to the correct location.

·         Pack items correctly according to retailer’s requirements.

·         Try to make sure goods arrive in perfect order.

·         Deliver the correct products, quantities and cartons

·         Send accurate and complete EDI 810 invoices.

·         Make sure EDI 856 ASN (Advance Ship Notice) arrives on time and details are correct.
 
To comply fully with your customers EDI requirements and business rules, I would recommend that you enlist the help of a good 3rd party EDI provider. 3RD Party EDI providers immediately know retailers requirements, what is expected and how they must be delivered. If you would like to know more about outsourcing your EDI needs to B2BGateway and how we can help you eliminate or greatly reduce potential chargebacks please call +1 (401) 491 9595 or email Sales@B2BGateway.Net