Saks Fifth Avenue Updating EDI Mapping Specifications

Saks Fifth Avenue has recently communicated to all suppliers and trading partners that it will require updated mapping specifications for the EDI 810 (Invoice, effective October 05, 2015) and the EDI 850 (Purchase Order, effective August 17, 2015). Here is a brief extract of the Saks Fifth Avenue communication:

To facilitate processing of Invoice Payments and to move closer to common mapping among the Hudson Bay banners, Saks Fifth Avenue is making the following changes.

-          EDI 810 (US): Effective October 5, 2015

·         BIG03 Purchase Order Date (CCYYMMDD) which is to match the BEG Segment on 850 Purchase Order

·         REF*MA Segment to include ASN / Shipment #  which is to match the BSN02 on the 856 Advance Ship Notice   

-          EDI 850 Purchase Order: Effective August 17, 2015

·         REF*VR Segment to include Vendor Number which is to match the N104 on the Invoice 

If either the BIG03 or the REF*MA segment is not present on the EDI 810 document, the system will send the 824 Application Advice detailing the error. A corrected EDI 810 must be transmitted for payment processing.

In order to make sure that your organization meets the above deadlines, please contact your B2BGateway Support Team today.

If you are not currently a B2BGateway customer but would like help with meeting the Saks Fifth Avenue EDI requirements please contact our sales team today at Sales@B2BGateway.Net or call +1-401-491-9595.

DSD (Direct Store Delivery) and EDI

Many items that are date sensitive, or have limited shelf lives are delivered directly to the retailer store locations, by the supplier, as opposed to being shipped through the retailer’s warehouse. This method of delivery is often referred to as Direct Store Delivery (DSD). Some suppliers who use this method are organizations that deliver bread, milk, soda or any other perishable items. Direct Store Delivery (DSD) transactions allow suppliers to get their product on retailers’ shelves as quickly as possible, bypassing the retailers distribution centers.

 
Due to short life guidelines, it is common for over thirty percent of a retail grocers produce to be brought to store via DSD. In convenience and drug stores, over half of merchandise may be directly delivered. Using EDI to automate the DSD process can relieve congestion at the retailer’s back door and reduce check-in times.
 
EDI 850 Purchase Orders are not usually sent to DSD suppliers.  In some cases sales reports may be sent by the store through EDI 852 (Point of Sale Activity Data) or it the EDI 882 transaction set may also be used.  The EDI 882 transaction set is used to summarize detailed delivery, return and adjustment information which was previously reconciled at time of delivery in a retail direct store delivery environment, and also to request payment for the products delivered. This transaction set will provide only a summary of direct store deliveries and adjustments without product detail.
 
More commonly, product deliveries are scheduled based on monitoring of the in-store inventory by either the supplier or the store manager. Invoices are still required and are typically sent through EDI 810 transactions. The EDI 810 invoices must adhere to each retailers specific requirements, data standards and communication protocols.
 
For further information on handling EDI in a DSD environment please call B2BGateway on +1 (401) 491 9595 or email Sales@B2BGateway.Net

How to use B2BGateway EDI solutions to fulfill your orders when using NetSuite and a 3PL



It is important to understand the flow of documents when working with EDI. This sequence will show you how to work with a 3PL or Third Party Logistics provider and NetSuite when integrating with a box store retailer such as Walmart. This is a typical EDI transaction where the NetSuite user uses a 3PL to store and ship goods. 

 

 



(1) A Purchase Order (850) is sent from Trading Partner to NetSuite user and is imported into NetSuite as a Sales Order (850).
(2) The Sales Order is pulled from NetSuite based on pre-determined criteria and sent as a Warehouse Ship Order (940) to the 3PL.
(3) The 3PL returns a Warehouse Ship Advice (945) which B2BGateway sends to the TP (if required) as an Advance Ship Notice (856) and also fulfills the sales order in NetSuite.
(4) The NetSuite user creates an Invoice (810) in NetSuite and based on the query rules established it will be pulled by B2BGateway and sent to the TP as an Invoice (810).

To learn more about B2BGateways fully integrated EDI solutions for NetSuite and 3PL's , please visit us online at www.B2BGateway.Net, email Sales@B2BGateway.Net or call 401-401-9595 extension 5.